The largest property management company in Kansas City is ramping renovation volume from 10-12 to 40-80 units/month. EverReady is their contractor of choice.
Eight operational friction points are creating a capacity ceiling that limits how fast EverReady can scale.
Dozens of tabs per property — one per unit type, each with different production-based pay charts.
Chicken scratch from technicians. Follow-ups for missing info. No structured digital data flow.
Twice-monthly payroll processing marathons against hard deadlines. One person carries it all.
Production pay + hourly fallback + split percentages + side deals + overtime — all manual.
Job cost analysis current on most properties, but 2 key properties still have gaps affecting pricing decisions.
Backup plan is in-progress training. Not a proven failover. One illness away from crisis.
Commission adjustments calculated in spreadsheets, then manually re-keyed into the service platform. Double handling, double risk.
Scaling from 20 to 60 renos/month with newly-trained team members. Every new person multiplies QC overhead.
| Area | Annual Impact |
|---|---|
| Payroll processing labor — net reduction (9 days/mo × 8 hrs × $45/hr) | $32,400 |
| Error exposure from scaling manual process 3× across new staff | $5,000–$10,000 |
| Phase 1 direct savings | $37,000–$42,000/yr |
As you scale, automation keeps costs flat
Same system. Same cost. No additional staff overhead.
Your admin shifts from calculating to validating. Same expertise, dramatically less grind.
Volume can scale from 20 to 60+ renos/month without proportionally scaling back-office headcount.
Digital field capture and automated payroll calculation — the foundation for everything else.
Techs select the unit type on their phone — the correct checklist and pay table load automatically. Completion data flows directly into the payroll engine. No more paper.
Production-based pay, split percentages, hourly fallback comparison, overtime — calculated automatically from field data. No manual spreadsheet work.
One report per pay period. Admin reviews and validates — she doesn't calculate. The 5-7 day sprint becomes a 1-2 day review.
Commission adjustments pushed into your service platform automatically. No manual re-entry, no missed updates, no second data entry.
Our fee is 20% of the savings we deliver. Your savings always grow 5× faster than our fee.
Priced as a fraction of quantified first-year direct savings. We scope the savings during discovery, agree on the numbers together, and price from there.
20% of total annual direct savings being maintained, divided by 12. As we build more automations, the retainer adjusts — but the savings always grow 5× faster.
| After | Retainer |
|---|---|
| Phase 1 (payroll) | $650/mo |
| + Next project | Quoted separately |
Projects: 50% at kickoff, 50% on delivery. Retainer: monthly, Net 15, month-to-month with 30-day cancellation notice.
Three things to move forward.