The largest property management company in Kansas City is ramping renovation volume from 10-12 to 40-80 units/month. EverReady is their contractor of choice.
Eight operational friction points are creating a capacity ceiling that limits how fast EverReady can scale.
Dozens of tabs per property — one per unit type, each with different production-based pay charts.
Chicken scratch from technicians. Follow-ups for missing info. No structured digital data flow.
Twice-monthly payroll processing marathons against hard deadlines. One person carries it all.
Production pay + hourly fallback + split percentages + side deals + overtime — all manual.
Job profitability data incomplete for the period when pricing decisions are being made.
Backup plan is in-progress training. Not a proven failover. One illness away from crisis.
Commission adjustments calculated in spreadsheets, then manually re-keyed into the service platform. Double handling, double risk.
Scaling from 20 to 60 renos/month with newly-trained team members. Every new person multiplies QC overhead.
| Area | Annual Impact |
|---|---|
| Payroll processing labor — net reduction (9 days/mo × 8 hrs × $45/hr) | $32,400 |
| Error exposure from scaling manual process 3× across new staff | $10,000–$15,000 |
| Phase 1 direct savings | $42,000–$47,000/yr |
Revenue capacity constrained by back-office throughput
in additional revenue enabled by removing the bottleneck
Your admin shifts from calculating to validating. Same expertise, dramatically less grind.
Volume can scale from 20 to 60+ renos/month without proportionally scaling back-office headcount.
Digital field capture and automated payroll calculation — the foundation for everything else.
Techs select the unit type on their phone — the correct checklist and pay table load automatically. Completion data flows directly into the payroll engine. No more paper.
Production-based pay, split percentages, hourly fallback comparison, overtime — calculated automatically from field data. No manual spreadsheet work.
One report per pay period. Admin reviews and validates — she doesn't calculate. The 5-7 day sprint becomes a 1-2 day review.
Commission adjustments pushed into your service platform automatically. No manual re-entry, no missed updates, no second data entry.
Our fee is 20% of the savings we deliver. Your savings always grow 5× faster than our fee.
Priced as a fraction of quantified first-year direct savings. We scope the savings during discovery, agree on the numbers together, and price from there.
20% of total annual direct savings being maintained, divided by 12. As we build more automations, the retainer adjusts — but the savings always grow 5× faster.
| After | Retainer |
|---|---|
| Phase 1 (payroll) | $800/mo |
| + Next project | Quoted separately |
Projects: 50% at kickoff, 50% on delivery. Retainer: monthly, Net 15, month-to-month with 30-day cancellation notice.
Three things to move forward.